Running your Distribution Business on QuickBooks? Maybe You Shouldn’t Be.

Outside of your leadership team, the one thing that impacts your success as a distributor is the platform you use to run your business. There’s a place for a Distribution Business on QuickBooks, no doubt. But when you reach a certain size or volume of business, it’s time to look for something more. In this blog post, we’ll explore the world of successful distribution businesses and delve into how they leverage Acumatica ERP solutions to streamline their operations and achieve sustainable growth.

Understanding Distribution Businesses

Distribution businesses form the bridge between manufacturers and end consumers, ensuring that products reach the right places at the right times. These companies handle various complex tasks, such as inventory management, order processing, supply chain coordination, demand forecasting, and customer relationship management. The success of a distribution business hinges on its ability to manage these processes efficiently while maintaining high levels of customer satisfaction.

The Role of ERP in Distribution

What you use to run your business matters. If you are constantly hitting a wall when trying to do everyday tasks, then you might need to look for something new. This is where our success story begins.

Acumatica Success, Jeffree Star

YouTube influencer, Jeffree Star, launched a cosmetics company in 2014.  He partnered with Killer Merch, a distribution company providing services and online stores for bands, comedians, and other influencers.  Both Jeffree Star and Killer Merch, ran on QuickBooks, but quickly outgrew the system.  They deployed Acumatica to manage the distribution business, giving them the tools they needed to grow and be successful.

  • Provided robust distribution and warehouse management platform efficiently handling millions of products.
  • Acquired a solid, connected financial management platform, enabling financial audits and real-time reporting.
  • Reduced shipping times from 6 to 10 days down to 1 or 2, while reducing customer service staffing needs from 16 to 4, eliminating overtime and saving money.
  • Accessed data transparency from purchase to shipping all the way through to returns.
  • Achieved real-time inventory visibility and flexibility to adjust orders instantly, reducing errors and saving time.

Not only did Jeffree Star and Killer Merch gain valuable distribution tools from implementing Acumatica ERP, they also improved customer satisfaction with faster shipment times, more cross-selling, increasing repeat purchases, and overall a better fan experience. Read the full details of the problems they faced with QuickBooks and how Acumatica, the Cloud ERP brought success.

As you can see, ERP systems play a pivotal role in helping distribution businesses manage their operations seamlessly. They integrate various departments and processes within a single platform, providing real-time visibility into inventory, sales, finances, and customer interactions. By centralizing data and automating routine tasks, ERPs enable businesses to make informed decisions, optimize resource allocation, and respond swiftly to market changes.

Why Acumatica? It’s Tailored for Distribution Excellence

Acumatica is a cloud-based ERP solution that has gained significant traction across industries due to its adaptability, scalability, and user-friendly interface. In the distribution sector, Acumatica stands out for its specialized features that cater to the unique needs of these businesses. Let’s explore how successful distribution companies leverage Acumatica for their ERP solutions:

Distribution Business on QuickBooks











  1. Real-Time Inventory Management: Acumatica enables distribution businesses to monitor inventory levels in real-time, ensuring that products are available when customers place orders. This minimizes stockouts, reduces carrying costs, and improves customer satisfaction.
  2. Streamlined Order Processing: Acumatica’s order processing capabilities facilitate efficient order fulfillment. From order creation to shipping and invoicing, the system automates workflows, reducing manual errors and accelerating order cycle times.
  3. Effective Demand Forecasting: Accurate demand forecasting is essential for maintaining optimal inventory levels. Acumatica’s data analytics tools help distribution businesses analyze historical data and market trends to make informed predictions, reducing excess inventory and improving cash flow.
  4. Efficient Supply Chain Management: Acumatica offers comprehensive supply chain management features, enabling businesses to collaborate with suppliers, manage lead times, and track shipments. This fosters transparency and reduces the risk of supply chain disruptions.
  5. Customer Relationship Management (CRM): Acumatica’s integrated CRM module helps distribution companies nurture customer relationships. By capturing interactions and preferences, businesses can personalize their services and enhance customer loyalty.
  6. Multi-Channel Sales: In today’s omnichannel environment, Acumatica empowers distribution businesses to sell through various channels, such as e-commerce platforms and brick-and-mortar stores, while maintaining consistent inventory and pricing information.
  7. Financial Visibility: Acumatica’s financial management tools provide a holistic view of a distribution business’s financial health. From tracking expenses to managing receivables, the system helps maintain financial discipline and compliance.
  8. Scalability and Flexibility: As distribution businesses grow, their needs evolve. Acumatica’s scalability ensures that the ERP system can accommodate increased transaction volumes, expanded product lines, and additional locations without disruption.

In the dynamic world of distribution businesses, success hinges on operational efficiency, customer satisfaction, and adaptability. Acumatica ERP solutions offer a comprehensive platform that caters to the unique requirements of distribution companies. By providing real-time visibility, automation, and data-driven insights, Acumatica empowers these businesses to optimize their processes, enhance customer relationships, and achieve sustainable growth. As technology continues to evolve, Acumatica remains a reliable partner for distribution businesses seeking to navigate the complexities of the modern marketplace.

Are you running your Distribution Business on QuickBooks? Wondering if Acumatica could take your distribution business to the next level? Book a quick, no-strings chat with one of our distribution experts here

Are you ready to evaluate a new ERP system or wondering if Acumatica could take your distribution business to the next level? Book a quick, no-strings chat with our distribution experts here

By CAL Business Solutions, Acumatica and Microsoft Dynamics GP/365 BC Partner,