Updated for 2025 – Because legacy systems deserve modern solutions

 

 

 

 

 

 

 

 

How do you track your fixed assets?

The Manual Way to Do This

We find that many companies still track their fixed assets on an Excel spreadsheet. Or worse, they pay an outside consultant, such as an accounting firm, to track the assets for them.

But this can be done right in Dynamics GP – in a tool you already own.

But here’s what most Dynamics GP users don’t realize: You already own a robust Fixed Assets solution.

With Microsoft extending Dynamics GP support through 2029 and the recent GP 18.7 release (October 2024) bringing enhanced stability and security features, there’s never been a better time to consolidate your asset tracking into your existing ERP system. The 2024 year-end update included updated maximum depreciation deduction amounts for luxury vehicles, keeping you compliant with the latest IRS guidelines.

One of our clients recently migrated 15 years of fixed asset data from multiple Excel files into GP’s Fixed Assets module in just two weeks – and they haven’t looked back.

Important 2025 Context for Dynamics GP Users: While Microsoft announced that new sales of Dynamics GP perpetual licenses will stop in 2025 and new sales of GP subscriptions will stop in 2026, existing customers can continue leveraging these powerful asset management features. Microsoft’s commitment to support through 2029 means your investment in proper fixed asset setup will continue paying dividends for years to come.

Why Proper Asset Management Matters More in 2025: With increasing regulatory scrutiny, remote work requirements, and the need for real-time financial reporting, organizations still relying on spreadsheets for asset tracking are finding themselves at a significant disadvantage. Modern businesses need integrated, auditable asset management that provides instant access to depreciation schedules, asset histories, and compliance reports.

Don’t take on manual processes when you don’t have to.

The Smart Way to Do This in Dynamics GP

If you are on the current licensing program of Dynamics GP, you own the Fixed Asset module for free. It is no longer an a la carte module.

According to the official Microsoft Dynamics GP Fixed Asset documentation:

“You can use Fixed Asset Management to set up, enter, and maintain asset records. When necessary, you can add insurance and user-defined information and create additional records for each asset, including investment tax credit information and lease information.
You also can use Fixed Asset Management to complete the following tasks:

  • Calculate depreciation
  • Create and use asset groups to make maintaining asset records easier
  • Transfer an asset to a new general ledger account or property tax location
  • Retire an asset, partially retire an asset, or retire a group of assets”

If you have your fixed assets in a spreadsheet now you can use Integration Manager or Smart Connect to import the data into Dynamics GP.

Then you can track your assets in Dynamics GP and quickly answer any questions about what you are tracking, over what period etc…without asking an outside resource.

Read More: Fixed Assets – A Forgotten Dynamics GP Module You Already Own

If you are interested in setting up Fixed Assets in your Dynamics GP system, contact CAL Business Solutions 860-485-0910 x4 or sales@calszone.com

By CAL Business Solutions, Connecticut Microsoft Dynamics GP/365 Business Central and Acumatica Partner, www.calszone.com